Procurement Manager - Full-Time - $55,000 - $65,000 Annually

South Carolina State Museum - Columbia, SC

Are you looking to be part of an innovative team of professionals dedicated to telling South Carolina's diverse stories? As the storytellers of South Carolina, the South Carolina State Museum (SCSM) strives to share the rich natural, technological and cultural diversity of the state through its permanent collections, programs, exhibitions and digital content. The SCSM is the largest museum in South Carolina, stewarding over 1.1 million objects and specimens and welcoming 5 million+ visitors over its 36-year history. The museum has recently embarked on a renovation of 150,000 square feet of its exhibition, programmatic and collection storage spaces occupying four floors of a historic 1890s textile mill on the National Register of Historic Places. Come be a part of our team reimagining what the South Carolina State Museum can be for our next generation of visitors, students, and scholars, and enjoy living in South Carolina’s capital city, recently ranked the 7th most affordable city in America by the Wallstreet Journal/Realtor.com.  

Position Overview
The South Carolina State Museum seeks a Procurement Manager to oversee all agency procurement of goods and services to include purchase card oversight administration; agency solicitations and travel administration. Serves as primary purchase card administrator and primary for processing all agency's accounts payables and receivables; works with internal and external customers on planning, coordinating, and developing solicitations for procuring goods and services for the agency. 

Responsibilities include:

• Oversees compliance with the SC Consolidated Procurement Code and Regulations and other requirements using the most appropriate source selection methods. Works with Department of Administration’s Shared Services on developing solicitation documents. 
• Serves as primary procurement card liaison ensuring policies, procedures and practices are followed.   
• Works closely with team members involved in contracts and procurement providing guidance and training; liaison with State Procurement/Contract staff to inform internal development of documents, technical specifications, and evaluation techniques and the selection of vendors and contractors.
• Guides and monitors agency participation and annual results in the small and minority-owned business contracting program. 
• Processes Purchase Orders, Direct Pay, Travel and IDT documents from various departments for payment with the appropriate supporting documentation and authorizations while ensuring a three-day tum around time for all invoices. 
• Processes vendor invoices for payment and verifies voucher documentation within three days of receipt. This includes, but not limited to, paper and electronic invoices matching the appropriate PO's or if a direct pay/travel/IDT, ensuring appropriate approvals with signatures. 
• Screens documents by verifying the accounting codes, supporting documentation, approvals, and compliance with Agency procedures. Ensures information entered into SAP/SCEIS agrees with the imaged or paper document within 3 business days upon receipt with minimal errors. 
• Processes agency’s accounts receivable checks, card statements, money orders, cash, and/or wire transfers while ensuring proper coding and verifying information is complete and accurate.  Processes receivable documents in SCEIS, clears outstanding receivables when payment is received, and research aged balances. 
• Performs goods receipt posting in SCEIS for generated POs generated; ensures goods are received or services rendered before posting goods receipt in system. 
• Provides accurate & timely customer service for vendors, external/external customers. Assists with questions, research information, informs vendor what invoice applies to a check, etc.
• Reconciles agencies funds with CG's appropriations, expenditures, revenues, cash balances, and SCEIS. Dispositions and retains all financial records.  
• Develops, reviews, updates, and implements accounting policies and procedures. 
• Works with Finance Director on Finance and Budgetary requests, as needed. 
• Other duties as assigned. 

Minimum and Additional Requirements

Minimum Requirements 

• A bachelor's degree in a business-related field. 
• Experience in procurement, contracts, and/or government purchasing.

• Prolonged periods sitting at a desk, filing documents, and working on a computer. 
• Must be able to lift up to 15 pounds at times.  

Preferred Qualifications

• SCEIS experience 
• Thorough knowledge of South Carolina's Procurement Code and Regulations concerning goods and services 

Additional Comments

Knowledge, Skills and Abilities 

• Ability to analyze and to evaluate factors in contract awarding 
• Able to establish and maintain good working relationships 
• Communicate effectively both orally and in writing 
• Ability to prioritize tasks effectively and meet tight deadlines. 
• Strong analytical and mathematical skills, with excellent attention to detail. 
• Proficient in cash management software and accounting systems. 
• Solid knowledge of financial principles and procedures. 
• Excellent organizational and multitasking abilities. 
• Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams. 
• Problem-solving and critical-thinking skills, with the ability to identify and resolve issues proactively. 
• Strong ethical standards and integrity in handling sensitive financial information. 
• Ability to adapt to changing priorities and work in a fast-paced environment. 
• Ability to establish and maintain effective working relationships.  
• Ability to work independently and collaboratively in a team environment. 
• Attention to detail and accuracy in financial data analysis and reporting. 

https://scmuseum.org/who-we-are/human-resources/job-openings#full-time-positions