The University of Tennessee Foundation, Inc (UTFI) invites applications and nominations to fill the position of Membership and Events Coordinator for the McClung Museum at the University of Tennessee, Knoxville. Reporting to the Communications and Annual Giving Professional at McClung Museum, the Membership and Events Coordinator is responsible for maintaining and building relationships with members and ensuring their continued engagement in and support for the museum’s educational mission and initiatives.

This role will develop and implement member appeals, communicate with and steward members, maintain member information, and organize events. Job responsibilities include, but are not limited to:

Membership Functions: Oversee all aspects of membership recruitment, retention, and engagement, and build relationships with existing members. Develop and implement strategies to grow the membership base and enhance member satisfaction. Analyze membership data to identify trends, opportunities, and areas for improvement. Cultivate relationships with current and prospective members to understand their needs and preferences. Represent the organization at community events to promote membership benefits and opportunities. Dissemination of new member/ renewal membership packets and monthly member renewal appeals; coordination/facilitation of Member Days. Oversee donor database management assistance to include renewing members & adding payroll deduction members. Identify opportunities for sponsorship, revenue growth, and benefit enhancement. Serve as the primary contact for museum stewardship initiatives and activities.

Event Management: Provide event planning and management to include special receptions, educational programming, outreach initiatives, and board meetings. Coordinate and implement other events as assigned.

Development: Identify corporate sponsors and prepare and present funding proposals for specific projects. Provide next- level service, answering daily member calls, emails, and questions. Manage and complete inventory of membership and stewardship materials. Support marketing efforts and collaborate with the Museum’s Communications Professional to create compelling member materials, including impact reports and stewardship updates.

Required Education and Experience

The candidate who fills the Membership & Events Coordinator position is required to have:

• ·         Bachelor’s Degree
• ·         1+ years of advancement related experience (sales, development, event planning, membership coordination, account management, volunteer management, etc.)

Preferred Education and Experience

In addition to meeting the required qualifications, the preferred candidate will have:

• ·         Master’s Degree
• ·         Experience in strategic planning or membership management, corporate and marketing initiates
• ·         Ability to manage multiple priorities and meet deadlines
• ·         Experience in nonprofit arts and culture organizations and experience with corporate giving
• ·         3+ years of increasingly responsible advancement experience in fundraising, specifically managing a portfolio with demonstrated success in closing gifts

Application Process: Priority will be given to applications received on or before October 28, 2024 via our Taleo application system. Applications must include a completed candidate profile, cover letter, resume, and contact information for three professional references.  References will not be contacted without explicit permission of the candidate.

When determining minimum qualifications, only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience.

Questions about the search may be directed to hr@utfi.org. 

Target Start Date: November 2024

Benefits: Recognized as a Top Employer by Knoxville Top Workplaces in 2022 and 2023, the Foundation’s greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes:

• ·         Generous paid leave, accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
• ·         Flexible work arrangements, offering a hybrid schedule to most team members
• ·         Education benefits for employees and their dependents at UT System campuses
• ·         Retirement and deferred compensation plans, including 401(k), 403(b), etc.
• ·         Comprehensive medical, dental, and vision insurance plans
• ·         Employee discounts to attractions, services, and goods

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The Foundation: The University of Tennessee Foundation, Inc. is a not-for-profit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the top-performing advancement organizations in higher education, UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses.

Knoxville – The University of Tennessee, Knoxville, has been advancing knowledge and enriching lives since its founding in 1794. Tennessee’s flagship public research university, UT Knoxville is a diverse community whose shared commitment to discovery, creativity, and education combines with a tradition of service and engagement to carry the Volunteer spirit throughout the state and around the world. UT’s campus—home to more than 36,000 students and 9,000 faculty and staff members—is part of the vibrant city of Knoxville, located on the Tennessee River with the Great Smoky Mountains nearby.

The UT System: The University of Tennessee System is comprised of campuses at Knoxville, Chattanooga, Pulaski, Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service.

The University of Tennessee Foundation, Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law.