Grant and Stewardship Manager - Reynolda House Museum of American Art, Winston-Salem, North Carolina

  • 15 May 2023 5:18 PM
    Message # 13201894
    Zinnia Willits (Administrator)

    Salary Range: $50,000-$55,000 

    Job Description Summary

    Researches, develops, submits, and monitors corporate, foundation, and government grant requests and strategies to meet institutional fundraising goals for Reynolda House and Reynolda Gardens. Provides project management support for institutional projects, assists in the coordination of major giving proposals, and supports advancement events as needed.

    Job Description

    *Application Materials: please include your cover letter, resume, and a writing sample.

    About Reynolda 

    Reynolda, in Winston-Salem, N.C., is a rare gem among the nation’s cultural institutions and historic greenspaces that includes a 51-year old American art museum, 129 acres of formal gardens and trails, and boutique shopping and dining in more than 25 conserved, historic buildings. As one of the most distinctive areas of the Reynolda Campus of Wake Forest University, Reynolda delivers experiences that enlighten the mind and revive the senses, and we prioritize creating an environment where people thrive. 

    Essential Functions: 

    • Drafts and edits proposals and grant applications for Reynolda House and Reynolda Gardens including gathering, researching, and developing content and supporting materials, editing proposals, and developing budgets. 

    • Coordinates pre-award and/or post-award activities for grants. Pre-award activities include assisting Museum staff in the development, preparation, and submission of grant proposals. Post-award activities include the establishment of accounts in the financial accounting system, re-budgeting of funds, timely stewardship reports, and making or reporting changes to the award or expenditures. 

    • Supports Director of Advancement, Director of Reynolda Gardens and Reynolda House Director, and Deputy Director in managing strategic initiatives for Reynolda House and Reynolda Gardens including defining project scopes, establishing fundraising goals, prospect management, content creation, and project deadlines.

    • Prepares stewardship and mid-term and final grant reports for Reynolda House and Reynolda Gardens, including stewardship of exhibition and program/event sponsors and benefit deliverables to sponsors.

    • Ensures that all applications meet agency and Museum/Gardens guidelines and published timetables and deadlines. 

    • Develops budgets for grant applications and assembles final financial reports of expended funds with staff project managers, Reynolda House financial manager, and Wake Forest grants budget manager. 

    • Conducts prospect research and makes recommendations for new funding sources.

    • Drafts related correspondence for stewardship and donor cultivation for Executive Director and Director of Advancement. 

    • Collaborates cross-departmentally to compile and maintain relevant data including staff and visitor demographics, attendance data, survey responses, and marketing metrics. Completes and provides relevant data for state and national statistical surveys for museum and garden non-profit organizations. 

    • Assists the Director of Advancement with administrative needs for the fundraising efforts as well as Departmental operations. 

    • Performs other related duties as assigned. 

    Required Education, Knowledge, Skills, Abilities: 

    • Bachelor’s degree required plus three to five years of related experience. 

    • Outstanding written communication skills.

    • Ability to research, plan, organize, and manage projects.

    • Proven success in grant writing in the humanities/non-profit industry and knowledge of state, federal, private, and public funding agencies. 

    • Ability to manage deadlines for self and others and maintain an up-to-date grant and sponsorship calendar for submission of proposals and stewardship reports.

    • Strong interpersonal and motivational skills and ability to work well within a team environment. 

    •  Demonstrated ability to write clearly and persuasively. Attention to detail and accuracy are essential.

    • Experience with, or ability to learn, Blackbaud ALTRU and CRM, Workday, Grant Research software including Foundation Directory Online,, Google Apps, Microsoft Office and ease with learning new software applications. 

    • Ability to handle confidential materials and donor information with discretion.

    • Ability to organize workflow and coordinate multiple concurrent activities in ahigh-volume environment, including the ability to set and meet realistic projecttimelines. 

    • Strong analytical skills are necessary to condense and interpret digital data andstatistics. 

    •  Ability to communicate clearly and effectively with internal and externalcolleagues. 

    • Creative decision-making skills; research, analytical, and critical thinking skills.

    • Ability to work evenings and weekends, as necessary.    

    Preferred Education, Knowledge, Skills, Abilities: 

    • Experience with Federal grants. 
    • Accounting and budgeting experience. 


    Responsible for own work only. 


    This position profile identifies the key responsibilities and expectations forperformance. It cannot encompass all specific job tasks that an employee may berequired to perform. Employees are required to follow any other job-relatedinstructions and perform job-related duties as may be reasonably assigned byhis/her supervisor.

    Additional Job Description

    In furtherance of the University’s commitment to resuming operations in a manner consistent with or similar to how those operations were conducted prior to the pandemic, and in an effort to protect the health and safety of the campus community, all faculty and staff are required to be fully vaccinated with an FDA approved or authorized COVID-19 vaccine and an influenza vaccine.  Faculty and staff with disabilities or sincerely held religious beliefs that preclude vaccination should contact Human Resources to request a reasonable accommodation. 

    Note to Applicant:

    This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

    Follow this link to apply:

    Last modified: 15 May 2023 5:20 PM | Zinnia Willits (Administrator)