Collections Manager, The American Civil War Museum, Richmond, VA

  • 27 Sep 2021 2:45 PM
    Message # 11125347

    Title: Collections Manager

    Status: Full-Time, Exempt

    Salary: $42,000

    Reports to: Director of Collections

    Summary: The Collections Manager coordinates the care and use of collections across the Museum’s platforms and locations. Core projects and responsibilities of the Collections Manager include monitoring environmental conditions, managing loans, installing and monitoring artifacts in exhibits, and managing the routine maintenance of the object collection including the historic White House of the Confederacy. The position will also work on projects with other members of the division, as well as museum staff and community partners from outside the team. The Collections Manager will be an active member of the Edward L. Ayers Center for Civil War & Emancipation Studies, the Museum’s division responsible for interpretation, exhibitions, collections, and programs across all platforms and locations. The Ayers Center creates on- and off-site interpretive offerings that are strategic, engaging, accurate, relevant, and audience-centered. Through these offerings, visitors both emotionally and intellectually explore the causes, course, and legacies of the American Civil War era. Such offerings support the mission of the American Civil War Museum (ACWM); enhance relationships between the museum, its audiences, and its partners; and support the desired impact of the museum’s larger interpretive plan and strategic plan. The American Civil War Museum offers an excellent benefits package and generous personal time off. We are proud to be an Equal Opportunity Employer committed to diversity and inclusion. Candidates who bring diverse experiences, perspectives, and talents to the work are especially encouraged to apply. We believe that an inclusive culture among our staff is critical to implementing our mission to understand the Civil War era’s history and impact in our lives today.

    To Apply: Please send a resume and cover letter to Robert Hancock at

    Applications close on October 8, 2021 at 11:59pm ET.

    Duties and Responsibilities:

    ● Manage the long-term preservation of the Museum’s collection and related logistics: Help assess object’s suitability for potential loans or exhibition, including conservation needs; routinely monitor environmental conditions and capture trend data; monitor and coordinate integrated pest management in collections storage, exhibits, and historic settings at all Museum locations; scheduling and meeting with outside vendors; coordinate scheduled maintenance of historic structures; ensure and enhance proper maintenance of collections storage areas and methods; coordinate transportation logistics for conservation.

    ● Research and document collection: Research specific objects or object groups, catalogue objects, and enter data into the Museum’s collections management database.

    ● Maintain accurate and complete collections records: Maintain inventory of object collection; enter data and edit digital accession records; label and assign storage locations for new acquisitions; assist with the upkeep of manual records (ex: accession records, original correspondence, catalogues); maintain conservation and exhibit records.

    ● Maintain and update Collections Management Policy and Procedures Manual.

    ● Create database records, label, and assign storage locations for new acquisitions creating improved storage solutions when needed.

    ● Oversee and coordinate scheduled maintenance of the White House of the Confederacy, coordinating with Visitor Engagement Associate supervisors, Facility Director, and outside vendors when necessary.

    ● Manage registration duties for incoming & outgoing loans: Arrange loan terms with lenders/borrowers, arrange transportation with institutions and professional shippers, perform loan paperwork, ensure the safety and security of objects in the Museum’s possession, secure loan renewals, perform condition assessments before returning objects, and recommend conservation treatment of potential loans.

    ● Exhibits: Assist with installation of exhibits; seasonal changes in historic house; create and update records of artifacts on exhibit.

    ● Assist with on-site research appointments of the museum’s object collection.

    ● Collaborates with internal and external stakeholders in a professional and courteous manner, including colleagues in other departments and collaborators in the community.

    ● Maintains current knowledge of best and next practices, and scholarship in collections care and management, conservation, preservation, registration, museums, and public history. As able, represents the Museum to professional organizations at conferences and in publications.

    ● Works with Director of Collections and Development to identify and secure funding for projects, including collaborating on grants, giving solicitations, and developing associated fundraising materials.

    ● Contributes to planning teams and committees as needed, especially institutional committees for interpretation, exhibits, and core documents/policies that impact interpretive projects.

    ● Selects and supervises interns and volunteers as appropriate.

    ● Coordinates with contractors on projects.

    ● Participates regularly in department/division meetings and staff meetings. Supports other division and Museum activities as needed, including support for staff and volunteer training and board committee meetings.

    ● Supports the overall visitor experience of the ACWM by providing exceptional customer service.

    ● Other duties or projects as assigned.

    Qualifications Required:

    ● Minimum of a Bachelor’s degree or equivalent in American History, Museum Studies, or related field.

    ● Two years of practical curatorial experience working with object collections.

    ● Superior verbal and written communication skills.

    ● Knowledge and experience in the proper handling of a diverse collection of artifacts, including current professional museum practices as it applies to collections work.

    ● Demonstrated experience working with multiple stakeholders and/or partners on a project.

    ● Ability to coordinate multiple projects with concurrent deadlines and budgets.

    ● Ability to work both independently and collaboratively.

    ● Detail oriented, with excellent organizational and customer service skills.

    ● Working knowledge of the use and maintenance of collections database software, preferably Past Perfect.

    ● Demonstrated experience researching and cataloging a variety of artifacts.

    ● Competence with Microsoft Office suite and Google Docs suite.

    ● Work a flexible schedule, including some weekends and evenings.

    ● Ability to lift up to 20 lbs. on a regular basis with or without reasonable accommodations.

    Qualifications Desired:

    ● Advanced degree in American History or Museum Studies

    ● Experience in planning, preparation, and installation of professional quality museum exhibits.

    ● Knowledge of the stabilization and preservation of artifacts that do not require specialist’s treatment.

    ● Knowledgeable in 19th century U.S. social and military history with a working knowledge of the American Civil War.

    ● Demonstrated experience of digital imaging: camera, scanner, Photoshop, etc.

    ● Experience developing creative and strategic projects.

    ● Knowledge of museum registration methods.

    ● Experience with routine collections upkeep of a historic property.