Office Manager-Museums, Archives & Rare Books, Museum of History and Holocaust Education, Kennesaw, GA

  • 16 Jun 2022 2:42 PM
    Message # 12819121
    Anonymous

    Find your wings at KSU!

    Are you ready to join a higher education community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country and one of the largest in the state of Georgia offering more than 150 undergraduate, graduate, and doctoral degrees to its nearly 43,000 students. Our university’s vibrant campus culture, diverse population, strong global ties, entrepreneurial spirit, and Division I athletics draw students from throughout the region and from 92 countries across the globe. We are growing and searching for talented people to join our mission!

    Location

    Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

    Job Summary

    Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes.

    Responsibilities

    1. Assists with assigned area administrative and clerical duties
    2. Maintains email, voicemail boxes and filing system
    3. Receives and distributes incoming and outgoing mail
    4. Manages supply inventory and submits invoices for payment
    5. May maintain department purchasing card (PCard), cash and/or credit card**
    6. Prepares department meeting agendas, meeting notes and distributes accordingly
    7. Assists with projects and event support
    8. Creates and maintains office related records and reports
    9. Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
    10. Oversees and coordinates the day-to-day office operations
    11. May supervise assigned staff and/or student assistants

    Required Qualifications

    Educational Requirements
    Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

    Required Experience
    Three (3) years of related administrative, office or clerical experience

    Preferred Qualifications

    Preferred Experience
    Previous experience with office management or staff supervision
    Previous experience in higher education

    Proposed Salary

    The budget for this position is $17.30.

    Offers will be based on candidate experience and budget availability.

    Pay Code N-16

    Knowledge, Skills, & Abilities

    ABILITIES
    Able to maintain and appropriately utilize the location's PCard
    Able to maintain confidentiality 
    Able to handle multiple tasks or projects at one time meeting assigned deadlines

    KNOWLEDGE
    Knowledge of basic accounting, data and administrative management practices and procedures 
    Basic understanding of budgets

    SKILLS
    Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills 
    Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) 
    Strong attention to detail and follow up skills 
    Strong customer service skills and phone and e-mail etiquette

    Equal Employment Opportunity

    Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national origin race religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007.  Participant ID: 61415

    Other Information

    This is a supervisory position.
    This position has financial responsibilities.
    No, this position will not be required to drive.
    This role is considered a position of trust.
    This position requires a purchasing card (P-Card).
    This position will not travel
    This position does not require security clearance.

    Background Check

    • Standard Enhanced + Education

    Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation.  Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment.  Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

    All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials. 
     
    https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf