Grant and Stewardship Manager, Reynolda House Museum of American Art, Winston-Salem, NC

  • 31 Mar 2022 11:29 AM
    Message # 12688773

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    Job Description Summary

    Researches, develops, submits, and monitors corporate, foundation, and government grant requests and strategies to meet institutional fundraising goals for Reynolda House and Reynolda Gardens. Provides project management support for institutional projects, assists in the coordination of major giving proposals, and supports advancement events as needed.

    Job Description

    *Application Materials: please include your cover letter, resume, and a writing sample.

    About Reynolda 

    Reynolda, in Winston-Salem, N.C., is a rare gem among the nation’s cultural institutions and historic greenspaces that includes a 51-year old American art museum, 129 acres of formal gardens and trails, and boutique shopping and dining in more than 25 conserved, historic buildings. As one of the most distinctive areas of the Reynolda Campus of Wake Forest University, Reynolda delivers experiences that enlighten the mind and revive the senses, and we prioritize creating an environment where people thrive. 

    Essential Functions: 

    • Drafts and edits proposals and grant applications for Reynolda House and Reynolda Gardens including gathering, researching, and developing content and supporting materials, editing proposals, and developing budgets. 

    • Coordinates pre-award and/or post-award activities for grants. Pre-award activities include assisting Museum staff in the development, preparation, and submission of grant proposals. Post-award activities include the establishment of accounts in the financial accounting system, re-budgeting of funds, timely stewardship reports, and making or reporting changes to the award or expenditures. 

    • Supports Director of Advancement, Director of Reynolda Gardens and Reynolda House Director, and Deputy Director in managing strategic initiatives for Reynolda House and Reynolda Gardens including defining project scopes, establishing fundraising goals, prospect management, content creation, and project deadlines 

    • Prepares stewardship and mid-term and final grant reports for Reynolda House and Reynolda Gardens, including stewardship of exhibition and program/event sponsors and benefit deliverables to sponsors.

    • Ensures that all applications meet agency and Museum/Gardens guidelines and published timetables and deadlines. 

    • Develops budgets for grant applications and assembles final financial reports of expended funds with staff project managers, Reynolda House financial manager, and Wake Forest grants budget manager. 

    • Conducts prospect research and makes recommendations for new funding sources.

    • Drafts related correspondence for stewardship and donor cultivation for Executive Director and Director of Advancement. 

    • Collaborates cross-departmentally to compile and maintain relevant data including staff and visitor demographics, attendance data, survey responses, and marketing metrics. Completes and provides relevant data for state and national statistical surveys for museum and garden non-profit organizations. 

    • Assists the Director of Advancement with administrative needs for the fundraising efforts as well as Departmental operations. 

    • Performs other related duties as assigned. 

    Required Education, Knowledge, Skills, Abilities: 

    •  Bachelor’s degree required plus three to five years of related experience preferred. 

    • Outstanding written communication skills 

    • Ability to research, plan, organize, and manage projects 

    • Proven success in grant writing in the humanities/non-profit industry and knowledge of state, federal, private, and public funding agencies. 

    • Experience with Federal grants preferred. 

    • Ability to manage deadlines for self and others and maintain an up-to-date grant and sponsorship calendar for submission of proposals and stewardship reports.

    • Strong interpersonal and motivational skills and ability to work well within a team environment. 

    •  Demonstrated ability to write clearly and persuasively. Attention to detail and accuracy are essential. 

    • Accounting and budgeting experience preferred. 

    • Experience with, or ability to learn, Blackbaud ALTRU and CRM, Workday, Grant Research software including Foundation Directory Online,, Google Apps, Microsoft Office and ease with learning new software applications. 

    • Ability to handle confidential materials and donor information with discretion.

    • Ability to organize workflow and coordinate multiple concurrent activities in a high-volume environment, including the ability to set and meet realistic project timelines. 

    • Strong analytical skills are necessary to condense and interpret digital data and statistics. 

    •  Ability to communicate clearly and effectively with internal and external colleagues. 

    • Creative decision-making skills; research, analytical, and critical thinking skills.

    • Ability to work evenings and weekends, as necessary.    

    Supervisory Responsibility: 

    Responsible for own work only. 


    This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

    Additional Job Description

    In furtherance of the University’s commitment to resuming operations in a manner consistent with or similar to how those operations were conducted prior to the pandemic, and in an effort to protect the health and safety of the campus community, all faculty and staff are required to be fully vaccinated with an FDA approved or authorized COVID-19 vaccine and an influenza vaccine.  Faculty and staff with disabilities or sincerely held religious beliefs that preclude vaccination should contact Human Resources to request a reasonable accommodation. 

    Time Type Requirement:  Full time

    Note to Applicant:

    This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

    In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

    Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.